November 2022

Rhode Island Chapter

New England Mountain Bike Association

November 2022 Meeting minutes

RINEMBA Meeting: 6:00 p.m. November 1, at The Guild, Pawtucket, and Zoom.

1.      Administration

a)      Member #: 262 members as of 10/31 up 35% since 2/17, $5207.81 in account (~$4k minus $200-$400 to State for LW Fun Ride) -see below for financial summary

b)      General meeting discussion

1.      December (12/6) meeting location? -Black oak 6PM -Dennis to schedule 

c)      Board attendance. -Alan, Dennis, Jay Shuford, Mark Savage, Wayne, Adam, Meg

d)      Member polling on

▪        Spending

▪        Plans

▪        Feedback

•        2023 Kick-off (Mark) -Mark….?

e)      Thank you Dennis for the 35th ppt

f)       NEMBA is looking for name(s) of official Trailforks administrator(s):

Currently in the RI MTB Admin Group: Dennis Wilson, Paul Kintz, Glenn Tourtellot, Matt Mlyniec, Mike Leblanc, Amanda Resch.

RI at large Admins: Robert Melusky (hiking), Corey Mott (AMC).

NEMBA group: the entire NEMBA executive team

Arcadia Only: Bob Caporaso, bicyclepat

2.      Welcome to any newcomers.

3.      Comments/requests/concerns/questions/complaints from newcomers?

4.      Elections:

a)      Positions:

1.      President : Marc

2.      Vice President: Dennis (candidate)

3.      Secretary – Alan: urgent vacancy – Meg to post immediately for help

4.      Treasurer - Shannon

5.      Alternate Treasurer – Pete G.

6.      Communications Director – Meg M.

7.      NEMBA BOD - Wyane

8.      NEMBA Alternate BOD – Adam (candidate)

9.      Ride Area Reps:

Arcadia: Dennis to talk to Vinny Langella to see if he is interested

Burlingame: Keith

Ryan: Emily

Carolina: Jake (Candidate)

Woody Hill: Paul

Big River: No takers - Alan to fill in temporarily

Lincoln Woods: Jay stepping down - Leo (candidate)

Diamond Hill: Jay to talk to people who may be interested

10.  At large board members -TBD on 12/6 meeting

5.      Chapter meet with ED Nicole (Mark S)

a)      Interest from team: Dennis, Wayne, Pete G, Alan (expiring) -Mark to reach out ASAP.

6.      Browning Mill bridges. – approved by DEM. Opening of Mussel loader season. Possible issue with Grimley post work ride with hunting

a)      11/6: Advertise - Meg to post

1.      Possible scope creep, specific and general – Possibly need to break up a beaver dam as well -Do we want to be Beaver Dam busters? Vote: - Result 6 voters for Yes but with contingencies. Only dams relating to MTB trails. Approved

2.      Start of muzzleloader season – could be an issue with the post ride

b)     11/19-20: Advertise

c)      Trek has volunteered – Willing to send volunteers

d)     Need more participation.

1.      Ideas, specifically and in general?

a)      NEYC (Amy) – 12-14 people so far

b)     Sign-up during Fun Rides

c)      Email blast prior

1.      Monthly (?) Newsletter? (2023) – up to next president

d)     Gifts ($ discussion later)

e)      Shirts (Amy/Tabitha) – Amy to pick up this week

f)       Boy Scouts (Cyndi) – not in attendance

g)      CCC (Paul) – No action taken yet

h)      Chariho (unavailable for remainder of school year)

i)       Any other ideas?

7.      DEM:

a)      Night riding pilot.

1.      Approved

2.      Advertise -Meg to advertise

3.      DEM Waiver – explicitly mentions RIDEM; signed copies need to be sent to DEM – paper copies. Alan to scan all paper waivers. Rider leaders needs to get waivers to Alan.

4.      Need leader for Carolina? -Glenn, Jake volunteers as well as ride leader

Aside: -Should we have a ride leader clinic to make sure leaders are representing NEMBA? NEMBA has this info on hand. Continue conversion for 2023? All rides should have a sweep

b)      Special license for >75.

1.      Parking discussion (here as reminder)

c)      Greasy Joe’s parking. No movement. DEM acknowledges issue. WRB not inclined to improve parking. S.P. barracks will not encroach on P&R.

d)      Provisional acceptance of “Snow Grooming Pilot”.

1.      Maps of BR and Arcadia given to DEM. In process in DEM.

e)      Burlingame Bridges on Park side. DEM discussing internally. No update.

f)       Management Area Land Use Plan (name?). Soon but not imminent. DEM will maintain internal access roads. Will farm out trails to various user groups in sectors. RINEMBA to take Woody Hill, Big River (?), Carolina (?), Portion of Arcadia (?)

g)      Chainsaw use. Allowed with proper insurance and approved cleanup effort.

1.      “Proper insurance” being reviewed by DEM. NOT a done deal yet.

8.      Lincoln Woods Fun Ride 11/13 - Approved

a)      Additional requirements by Parks:

-no food trucks; EMT needed onsite  – Jason LaSalle – thank you) -$200 EVENT FEE+$200 FOR STAFF

b)     Alan has arrowing supplies, tent, cash box etc.

c)      Volunteers:

1.      Arrows up – Leo has volunteers. Needs Arrow supplies> Dennis to pick up arrow supplies from Alan this week and deliver to Leo. Arrows up Saturday.

2.      Registration – Dennis, Wyane, Alan, Tabitha?

3.      Pre-ride – Leo

4.      Arrows down – Leo has volunteers

5.      Food- Hercules Pizza? Opens at noon. Leo to figure out. Follow up.

6.      Beginner Ride – Leo has leader (Kyle), needs a sweep

d)     Cleanup activities.

9.      2023 Fun Ride schedule. See calendar, Appendix A. Include Rain Date in case DEM will accept. (Mark S)

a)      Woody Hill (Spring) 200 max participants (parking for 130): target June 4th - Paul to propose to land trusts and finalize

b)     Diamond Hill (Summer) 150: target Aug 13th –Pending potential overlap with NEMBAfest - Rain Date Aug 20th

c)      Big River (Fall) 200 (parking for ~150): target Sept 24th rain date Oct 1st

d)     Lincoln Woods (Winter) 200: target Nov 12th rain Date Nov 19th

10.  RINEMBA needs to spend some money. Target: $2-3k

a)      See appendix B for proposed ideas

11.  Ride area reps? (Mark S)

a)      2023 Earth Day – possible to do one in LW next year?  - not covered- ask Leo at next meeting

12.  Big River Cleanup

a)      Checklist- Alan to formalize. Still

13.  Woody Hill

a)      WLT MOU (Chris P/Paul K). – Any update and/or help required?

14.  Ideas for 2023 (Mark S)

a)      Take a kid MTB

b)      Beginner clinic

c)      Maintenance clinic (with Trek)

d)      Routine trail days

15.  Any news from corporate? (Wayne/Chris N)- none

16.  New Business from board?- none

Appendix B – Ideas for Year End Spending

Reward Raffle for Volunteers (mostly a 2023 spend) $500.00

Dennis

I’d like to use funds for a Volunteer raffle. If we can get in the habit of a potential reward for showing up to trail days maybe we can get more people interested.

More Volunteers

Requires consistent recording

 Vote: Approved pending a system to track volunteers

Meeting Infrastructure $500.00

Dennis

Chapter Zoom account; microphone, etc

More people can support/host

Vote: Approved Dennis to purchase Chapter Zoom account and quality mic/speaker

First Aid Class $500.00

Alan

Pay for (1-100)% of course when completed; up to x members.

More people trained

Alan doesn’t think money is the issue

Vote: Approved details to be finalized at 12/6 meeting

Onsite First Aid Class $1,000.00

Alan

Pay (?%) for trainer to give a class

Probably better attended than above

More volunteer effort and site is problematic (or expensive)

Vote: Continued/Inconclusive

Trail Care Package $500.00

Dennis

Create bundle with saw, clippers, gloves, safety glasses ? for:
- anyone/member that wants one
- anyone/member that shows at a trail day
- any new member signup
- monthly volunteer raffle
- board recommendation of a volunteer for public recognition

SAMPLE SAW: $17 VS $47

Vote: Approved – Alan to purchase Corona saws and kit components. Dennis to help assemble

Help new NEMBA chapters

???

Chris N

Southcoast MA, yes please
Seacoast (NH) not needed

Vote: Approved $500 -possibly more once yearly expenses are settled-Alan/Shannon to handle

Help Badgers – Topic was not vetted due to time. Continue 12/6

Bicycle workstations

New idea proposed by Adam continue for 12/6

 Meeting adjourned 8:05PM

RI NEMBA Treasurer                                                                        

Treasurer Report                                                                    

October  2022                                                                                                                        

Beginning Balance Per Bank:                                                             $ 6,283.50

            Date                 Description                 Amount         

Deposits:         09/30/22                      Big River Fun Ride                   944.00          

            10/31/22                      PayPal Tshirts              580.74          

            11/01/22                      Stripe   Tshirts              925.62                

                                                 Total Deposits              2,450.36       

            Date     Check #           Description                 Amount         

Withdrawals:   05/02/22          675      Alan Windsor  Arrows - Lost Check voided             

            07/29/22          683      Cumberland Parks and Rec    Donation          1,200.00       

            09/07/22          687      Paul Kintz       Woody Hill Signage     162.75          

            10/24/22          90        Dennis Wilson T-Shirts            944.00          

            10/24/22          91        Alan Windsor  Arrows - Lost check and new inv        1,185.50       

            10/23/22          Bank    Checks for New Account                      33.80     

                                                 Total Withdrawals:       3,526.05

Ending Balance:                      October 31, 2022                                            $ 5,207.81